JOB DESCRIPTION
1 Key Objectives/ Deliverables
The role encompasses a variety of duties which involves interaction with both our Customers and Internal/External stakeholders within Delivery, Finance, HR, Sales & Audit.
The role will have to manage a varied workload and therefore it is essential to be able to prioritise accordingly.
The Commercial & Logistics Manager will have a solid financial understanding relating to period accounts, Cost and Revenue recognition and General Ledger & Journal adjustments.
Responsibilities include supporting Operational MIS, Cash Flow Receivable monitoring, financial control & project analysis.
Management of Genesis Sales invoicing, accounts receivable and control various commercial matters and queries.
Summary of some Key responsibilities below:
2 Responsibilities –
Commercial -Sales Revenue
Maintain the customer purchase orders within Sage.
Manage project-wise sales invoicing within Sage.
Reconcile Sales with Revenue sheet and request Sales Ledger closure when the Period Sales are reconciled and complete.
Keep track of all invoicing against the specific month.
Reconcile revenue submissions and submit revenue recognition accruals for work done not invoiced in the period.
Enter approved RR accrual and any re-accrual of previous non-invoiced RR into Sage and check GL.
Maintain monthly YTD Sales invoicing Daybook with project and PO.
Project Costs & Budgeted control
Approve project PRF’s and check costs against any pre-sales &/or delivery budgeted costs.
Review and approve all project supplier invoices and expense claims.
Working Closely with the Accounts Assistant; Approve contractor invoices versus expected days/day/night rate(s) or project specific etc.
Review contractor accrual for entry.
Review project manpower costs.
Approve Supplier PO costs to accrue not invoiced.
Approve AP Invoices received to accrue (if pending PO).
Project Financials
Problem solving to maintain accurate project-wise accounts.
Review and where necessary highlight any project cost adjustments.
Maintain project-wise COD and COD summary sheets and margin tables for Commercial use.
Interact with delivery regarding project progress and any on the ground issues.
Advise delivery of project actuals with project summaries for all Project Managers.
File and review Customer Agreements along with D&B checks.
Sales Ledger Collections and Forecasts
Manage sales receipts collected and correctly allocate into Sage.
Update Aged Debtors table in trackers each time receipts are entered.
Manage Debtor collections.
Reconcile Factoring availability with Sage Debtors.
Monitor receipting Approvals.
Forecast expected collections for Debtors and/or factoring.
Managing Logistics
Control the Stock charges between Supplier and Customer BTB Billing.
Ensure the warehouse supplier insurance is maintained as per our customer contract.
Review Warehouse Stock received is in line with project plans.
Review Warehouse Logistics partners Daily/Weekly reports.
Review/Prepare Key performance data to ensure WH/Logistics partner is delivering.
Escalate any potential material / stock issues that may affect delivery.
Logistic administrative support.
Supervise Cost Controller
Review Costs captured on the Cost Controller’s dashboard.
Maintain up to date cost tracking with the Cost Controller/Delivery Team.
Oversee the site wise revenue vs cost.
Cover as necessary.
